Executive Secretary Cum HR Administrator & Receptionist Jobs in Jebel Ali, Dubai | Ala International FZE
Ala International FZE is hiring an Executive Secretary Cum HR Administrator and Receptionist for its Jebel Ali Freezone South office. Female Filipino candidates preferred. Immediate joiners encouraged to apply.
About Ala International FZE
Leading Business Group in the UAEAla International FZE is a diversified business group with operations across multiple sectors in the UAE. Committed to excellence and innovation, we provide a dynamic and professional work environment where employees can grow and contribute to the success of the organization.
Job Overview
Job Summary
Ala International FZE is seeking a proactive and organized Executive Secretary Cum HR Administrator and Receptionist to support Human Resources and Administration functions while providing secretarial assistance to management. The ideal candidate will be responsible for HR operations, employee documentation, office administration, scheduling, and coordination with internal departments and external authorities.
Key Responsibilities
Secretarial Support
- Manage Management's calendar, appointments, and meeting schedules.
- Processing International Visa applications (USA, UK, Canada, South Korea, Japan, Schengen) and travel arrangements including flight & hotel bookings.
- Handle Registration/Membership to Conferences and other Business Events.
- Draft professional emails, letters, reports, and correspondence.
- Screen calls and visitors and handle confidential information with discretion.
Human Resources
- Maintain employee records and HR documents.
- Administer attendance & leave records.
- Assist in recruitment activities, including scheduling interviews and coordinating with candidates.
- Coordinate employee onboarding processes.
- Process visa applications, renewals, cancellations, Emirates ID, medical fitness appointments.
- Coordinate employee medical insurance enrolment, renewals, and claims.
- Support HR on any HR related works.
- Maintain confidentiality of company and employee information.
- Ensure compliance with UAE Labour Law and company policies.
Administration
- Manage office administration and daily operational requirements.
- Maintain office supplies, stationery, and vendor coordination.
- Manage & coordinate with Company Drivers.
- Payment of Utility bills using Credit cards & keeping proper records of payments done.
- Provide administrative support to management & staff and ensure smooth day-to-day office operations.
Qualifications & Requirements
The ideal candidate for this Executive Secretary Cum HR Administrator vacancy in Jebel Ali, Dubai must meet the following criteria:
Mandatory Requirements
- 2-5 years of UAE experience in HR, Administration, or Executive Secretarial roles
- Excellent written and verbal communication skills
- Strong organizational and time management abilities
- Proficiency in Microsoft Office (Excel, Word, Outlook)
- Ability to multitask and prioritize work effectively
- Strong interpersonal and coordination skills
- High level of confidentiality and professionalism
Preferred Qualifications
- Female Filipino candidates preferred
- Experience with HRMS/ERP systems is an added advantage
- Previous experience in HR administration, secretarial, or administrative roles
How to Write a Strong CV for This Role
- 1Highlight your 2-5 years of UAE experience in HR, Administration, or Executive Secretarial roles.
- 2List your experience with international visa processing and travel arrangements.
- 3Include keywords like "Executive Secretary", "HR Administrator", "Receptionist", "Visa Processing", and "Jebel Ali" for ATS.
- 4Emphasise your proficiency in Microsoft Office and any HRMS/ERP experience.
- 5Keep it to 1–2 clean pages — recruiters scan in 30 seconds.
- 6Send your CV as a PDF to preserve formatting on every device.
Frequently Asked Questions
How do I apply for this Executive Secretary position?
Send your CV to careers@alagroup.ae with the subject line "Executive Secretary Cum HR Administrator". Female Filipino candidates are preferred.
What is the most important requirement for this role?
The most critical requirements are 2-5 years of UAE HR/Administrative experience, excellent organizational skills, and proficiency in Microsoft Office.
How much experience is needed for this job?
A minimum of 2-5 years of UAE experience in HR, Administration, or Executive Secretarial roles is required.
What is the salary for this position?
The salary is competitive and will be discussed during the interview process based on experience and qualifications.
When is the joining date?
Immediate joiners are preferred. Candidates available to start right away will be given priority.
