Executive Assistant to CEO Jobs in Jebel Ali, Dubai | ATS Shipping
ATS Shipping, a fully integrated multi-modal logistics company, is hiring a highly organized and proactive Executive Assistant to support its CEO in Jebel Ali, Dubai.
About ATS Shipping
Integrated Logistics Since 1991ATS is a fully integrated, multi-modal logistics and supply chain company, founded in 1991 and headquartered in Dubai, UAE. With over three decades of experience, ATS supports global trade across the Middle East, Europe, India and the USA, delivering reliable, compliant and scalable logistics solutions across industries. The company is ISO 9001, ISO 14001 and ISO 45001 certified, reflecting its commitment to quality, environmental responsibility and workplace safety.
ATS operates as an integrated logistics partner specialising in ocean and air freight, overland transport, warehousing, liquid terminals and project logistics, supported by an owned fleet of over 900 trucks and trailers and liquid storage terminals spanning more than 165,000 CBM. Certified as a Great Place to Work for 2025–2026, ATS focuses on seamless customer experiences, resilient logistics solutions and long-term partnerships built on trust and performance.
Job Overview
Job Summary
ATS Shipping is seeking a highly organized, proactive and detail-oriented Executive Assistant to support the CEO in driving operational efficiency, executive coordination and timely execution of key business priorities. The role goes beyond traditional administrative support, requiring someone who can manage executive operations, coordinate with multiple stakeholders, drive follow-ups and ensure strategic decisions and action items are closed within agreed timelines. Based in Jebel Ali, Dubai, this is a high-impact role for a candidate who thrives in a fast-paced corporate environment.
Key Responsibilities
- Manage the CEO's calendar, appointments, travel schedules and logistics with precision and foresight.
- Organize and coordinate high-level internal and external meetings, including agendas, presentations and supporting documentation.
- Attend WBRs and official meetings, prepare Minutes of Meeting, circulate action points and ensure timely follow-up and closure.
- Maintain and manage the CEO Business Action Tracker, ensuring commitments, approvals, pending tasks, timelines and ownership are tracked.
- Proactively follow up with internal and external stakeholders, escalate delays and ensure accountability across teams.
- Prepare weekly summaries, status reports and closure updates for the CEO and leadership team.
- Translate high-level directives from the CEO into actionable tasks with clear timelines and deliverables.
- Draft professional emails, business memos, presentations, reports and executive correspondence with accuracy and confidentiality.
- Manage confidential communications, filing systems, executive records and stakeholder coordination.
- Support executive networking activities, industry events, conferences and YPO-related coordination.
- Coordinate foreign visa applications, renewals, medical insurance claims, reimbursements and administrative support for the CEO's office.
- Liaise with senior leadership, clients, regulatory authorities and international partners on behalf of the CEO's office.
Qualifications & Requirements
The ideal candidate for this Executive Assistant to CEO vacancy in Dubai must meet the following criteria:
Mandatory
- Strong communication and professional correspondence skills.
- Excellent coordination, multitasking and stakeholder management abilities.
- Strong follow-up skills with the ability to drive accountability and closure.
- Ability to thrive in a fast-paced corporate environment.
General Eligibility
- Prior experience supporting senior executives or a CEO is highly desirable.
- High level of discretion, confidentiality and professionalism.
- Eligibility to work in the UAE and ability to join immediately.
How to Write a Strong CV for This Role
- 1Highlight your experience supporting C-level executives, including calendar, travel and action-tracking responsibilities.
- 2Showcase your stakeholder management, follow-up and minutes-of-meeting skills, with examples of action items driven to closure.
- 3Include keywords like "Executive Assistant", "EA to CEO", "Stakeholder Management", "Dubai" for ATS.
- 4Add measurable achievements such as meetings coordinated, action items closed on time or executive projects supported.
- 5Keep it to 1–2 clean pages — recruiters scan in 30 seconds.
- 6Send your CV as a PDF to preserve formatting on every device.
Frequently Asked Questions
How do I apply for the Executive Assistant to CEO job at ATS Shipping?
Send your updated CV to careers@atsshipping.com with the subject line Executive Assistant to CEO – Dubai. Only shortlisted candidates will be contacted.
What is the most important requirement for this role?
Strong communication, stakeholder management, follow-up and confidentiality skills are essential, along with the ability to drive timely closure of executive action items in a fast-paced environment.
Is prior CEO support experience required?
Prior experience supporting senior executives or a CEO is highly desirable, as the role goes well beyond traditional administrative support.
What is the salary for this position?
The salary is competitive and based on the candidate's experience and qualifications. Exact details are usually discussed during the interview stage.
Where is the job located?
The position is based in Jebel Ali, Dubai, UAE, at the ATS Shipping head office.
